Tag Archive for 'submission guidelines'

Contact Information

Two friendly reminders about contact information…

1. It seems silly, I know, but please put your contact information (including your email address) in the body of your email. Down at the bottom after your signature is a fine place.

Sometimes when some email programs forward messages, or sometimes when some email programs print messages, the “from:” line gets changed, or cut off.

2. It seems even sillier, I know, but please make sure that your contact information, as given, actually works.

A rejection letter isn’t good news, but at least it’s closure. I feel bad when one bounces back to me. I feel even worse when my request to see more of a manuscript bounces back. And I just feel frustrated when someone’s apparently got their mail sending through a defunct address, so that they can write to me multiple times (sometimes with escalating animosity) but my replies don’t get back to them.

(3. As a side note, it’s a matter of personal taste as to whether an electronic query needs to contain your physical mailing address. Some require it, some don’t. I find the information interesting from a demographics-collecting perspective, but unnecessary at the query stage since I’m not going to mail out a physical reply letter. I don’t “need” it until there’s a contract being signed.)

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Does Size Matter?

Submissions are going very well so far! I’ve received more than a handful of manuscripts, from authors representing four countries and five genres, and more are trickling in every day.

The question I’m asked the most about Dragon Moon Press’s open submissions is how firm the word-count guidelines are. “My book is shorter than 80,000. Can I still send it to you?” or “My book is longer than 100,000. Can I still send it to you?”

I thought I’d address that here, because I’m not going to make individual judgment calls on a manuscript by manuscript basis.

The first rule of sending out your work — whether it’s to an editor, a publisher, an agent, whatever — is all about picking your market, making sure you’re a good fit and you know what they’re looking for, but it really boils down to “Don’t send people what they say they don’t want.”

In Dragon Moon’s case, “what they don’t want” is non-fiction of any form, children’s fiction, incomplete fiction, short fiction… They publish science fiction and fantasy, and their imprint brings along an expectation that a book with the little dragon and moon on the spine will have elements of the magical or otherworldly. Things that don’t fit that mold, won’t make that cut. Even if they’re good, they’re just not a fit.

Sometimes the guidelines can be a little more fluid. That’s why they’re guidelines and not rules. Word count is one of those fluid ones — that’s why we use a range, in the first place. An article usually has to be a specific length to fit well into a certain allotment of pages in a periodical, and a short-fiction submission often will have the same kinds of restraints to take into account, but a book is different. A book often has more leeway. In general, a book should be as long as it needs to be, to tell the story it needs to tell.

If your word count falls outside the specified range for a particular call for submissions:

Is it close? Being 5% or even 10% off the guidelines isn’t huge. At worst it’ll get rejected, but probably not for word count.

Is it more than 10% off from what the publisher is seeking? More than 20%? That’s not a trivial difference, that’s a significant one. Again, the worst you’ll get is rejected, but if you know it’s not what someone’s looking for then you also know your odds of success are probably rather small.

However, unlike genre and plot and style, word count is something that’s easy to change. If your word count falls outside the posted guidelines, you have three options:

1. Don’t send it. It’s not what they’re looking for.

Certainly a viable option, though you may be interpreting the guidelines too rigidly and denying yourself a potential opportunity.

2. Send it anyway. It’s a fit in all other respects, and if they like it they’ll be willing to overlook the word count, or work with you on it.

There are always exceptions, but it’s never a good idea to go into a situation assuming that exceptions will be made for you. If it’s close to the requested word count, then the chances that word-count will be overlooked are better than if it’s significantly off.

3. If you have time, you may consider doing a revision that brings the manuscript within, or at least near, the requested length. Is there a scene you wanted to write but didn’t? Is there a chapter that the book doesn’t really need?

Consider that an acceptance at the current length might be dependent on doing a little more work to approach the word count guidelines anyway. This school of thought suggests that there’s no harm to seeing if you can get it there, yourself.

I said above that all books should be the length they need to be, I know, but there’s no harm in turning a critical eye to your manuscript and deciding whether it’s at that point yet or not. Don’t just cut or squeeze words in indiscriminately, though. It will show.

There is no single right answer. Ultimately, it’s your judgment call to make. In all cases, from the writer’s point of view, the worst that can happen is a rejection letter.

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The Great December Slush Rush

Final preparations are underway in anticipation of the month of open submissions at Dragon Moon Press.

Reaction has been varied and interesting. I’ve been told alternately that I’m brave, smart, and crazy for deciding to open the gates for a month.

I’ve already received submissions that fall into every category on the “do not send” list, and several others that show total disregard for the submissions guidelines and my own tips about how to write a query letter and what not to do in a query.

The submissions I’m seeing have also inspired several new and exciting “what not to do” tips, and I’m torn between singling them out now and posting a complete list at the end of the month.

I suspect that “just when I thought I’d seen everything” is going to be a recurring theme… but it’s good. I’m glad. I know that I haven’t seen everything, and that’s part of why I’m doing this. It’s partly for the learning experience, and partly — no, mostly, to see what’s out there.

Right now, I only see submissions from people who have been invited to submit, and from people who ignore the “closed submissions” policy. I’ve never seen submissions from the writers who haven’t been solicited, yet who have the reading comprehension and the respect for authority to follow the rules. I want to see what those people are writing.

If you’re one of those people, I hope to be hearing from you next month. If you know one of those people, please spread the word.

We welcome authors of podcast fiction, first-time authors and previously-published authors with completed science fiction or fantasy manuscripts between 80,000 and 100,000 words. No short fiction, no non-fiction, and no 2009 NaNoWriMo novels please. Submissions guidelines can be found here.

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Call For Submissions

It’s time for an experiment.

Dragon Moon Press will be opening its virtual doors for submissions for the month of December, 2009.

WHAT WE WANT: Completed 80,000-100,000 word novels in the following genres: Fantasy, Science Fiction, Gentle Horror, in any flavor or variety.

WHAT WE DON’T WANT: Children’s, middle grade, YA, nonfiction, biography, short stories, or the NaNoWriMo novel you just completed (send it NEXT YEAR, once it’s been edited!).

WHAT TO SEND: A query letter as the body of your email (with the usual query letter features: your contact info, genre, word count, a short 1 – 3 paragraph synopsis and relevant credits), followed by the first fifteen pages, also in the body of the email.

This is a departure from our regular submissions guidelines, and it’s intended to help me deal with the increased volume of submissions. DO NOT SEND ATTACHMENTS. Unless we specifically request an attachment from you, attachments will not be opened and your mail will be deleted.

Please do not include a bio if it’s not relevant, and please do not include a long synopsis. I just want to see what the story’s about, presented briefly and compellingly. Long chapter-by-chapter, point by point summaries will not be read.

FORMAT: Please leave an extra space between paragraphs and do not use special fonts or special formatting. Readability is my priority, and I will be grateful if it is your priority, too.

WHERE TO SEND IT: Address your email to DMPSubmissions @ gmail . com (without the spaces, of course), with “OPEN SUBMISSION: [Book Title]” as your subject.

WHEN TO SEND IT: Between December 1 and December 31, 2009. Not before, not after. Submissions are open for one month only. After that, we will return to our closed, solicited submissions policy.

WHEN TO EXPECT A RESPONSE: Please expect a response within 4-6 months. If your book sells elsewhere within that time, congratulations! Please drop us a line and let us know to remove it from consideration. Be aware that we have a full slate of great books for 2010, so any submissions received will be in consideration for 2011 or beyond.

QUESTIONS: Will be addressed between now and December 1. Please leave questions in the comments for this post.

The recent archives on this blog are full of advice regarding submissions and writing query letters. Please take the time to browse through. I am going to be handling these submissions personally, and any insight into the personal preferences of the submissions editor to whom you’re submitting is valuable insight.

But don’t just take my word for it, either. There are many excellent posts around the internet on the subject. Listen to Jeff Vandermeer about “what editors want”, listen to The Rejectionist about “what editors don’t want”, and listen to Kit Whitfield about “what editors mean” — (a great post that takes the sort of subtle dating analogies I used in “Dealing with Rejection” to a whole new level!).

Good luck! I’ll be posting progress through the month of December. If this works out well and I survive, I might just try it again next year!

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Gentle Horror

Just as I was sitting down and going over my list of potential blog topics, @paul_e_cooley asked an interesting question over on Twitter and graciously gave me permission to reprint it here.

The Dragon Moon Press guidelines specify fantasy, science fiction, and ‘gentle horror’, so the question, “What’s gentle horror?” was probably inevitable.

While I have a soft spot for the phrase, I didn’t invent it. I wish I could say that I did, but it was already in the guidelines as I inherited them. What it means to me is something that I’ve adopted and adapted as I’ve worked at Dragon Moon and become more familiar with the “feel” of our somewhat eclectic catalog.

Sometimes requirements are vague on purpose. Instead of narrowing things down to a rigid box, phrases are open to interpretation specifically to invite you to bring your own personal definitions of them, and to invite you to be creative and push the boundaries.

Publishers, and this probably won’t surprise you, do like for authors to be creative!

By gentle horror, I don’t mean “Attack of the Killer Zombie Cottonballs”. It has nothing to do with Satin [sic] devouring your soul.

To me, what distinguishes gentle horror is the proportion of plot elements to horror elements. I’m open to manuscripts which have scary and suspenseful elements to them, not all-out frightfests or bloodbaths. I’m looking for horror within the contexts of sci-fi and fantasy, not mainstream thrillers.

I’d consider Weaveworld by Clive Barker (one of my favorite books) to be gentle horror. Contrast it with The Hellbound Heart (the book on which the movie Hellraiser was based). There are still plot elements, to be sure, but horror takes much more of a front seat.

Not that Weaveworld is for the weak of heart, either. Gentle horror doesn’t have to be gentle. Phil Rossi’s Crescent, for example, I consider gentle horror, even though it’s a gritty, harsh story with some explicit adult content and nastyness, and there’s very little that’s gentle about it. But contrast it with Jack Kilborn’s Afraid, which will have you covering your eyes with your own intestines before you even realize you’ve ripped them out.

The point is more that Crescent is a science fiction story with a horror element, not straight horror, not a straight psychological thriller, just like Weaveworld is a dark fantasy story with a strong horror element. Gentle horror doesn’t have to be gentle. It doesn’t have to be safe for children; it doesn’t even have to be safe for work. It just has to have horror as a spice, not as the (mystery)meat of the dish.

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The Crapshoot

Authors will often refer to the submission and rejection process as a crapshoot. For those unfamiliar with the term, craps is a dice game of chance. A crapshoot is a roll of the dice, and it’s come to mean a gamble with random and uncontrollable results.

You’ll probably have heard, more than once, that getting a publisher interested in your work is a process that involves a lot of random chance and a lot of luck. That it depends on who happens to pick up your query or your manuscript off the pile, the mood of that reader on that particular day, how many stories like yours have come in lately, what the weather is like, what the person had for breakfast…

You might notice here that responsibility for the success or rejection of your manuscript is attributed to a lot of factors, but that one is conspicuously absent: You.

It’s human nature, I think, to need closure, to need reasons for things, and to ascribe things to chance and forces beyond our control when we don’t and can’t know the real reasons behind them. But, honestly, publishers and editors do have reasons behind their actions, even if those reasons can’t be fathomed from a generic form-letter rejection slip.

Maybe your submission doesn’t fit the flavor of the publication or the press you’ve submitted to. Maybe they feel the market is saturated with your concept already—or, conversely, maybe it’s so far out there that they’re unwilling to take a chance on it.

Notice that I’m not saying anywhere in here that your manuscript must automatically have been bad. One man’s trash is another man’s treasure, as the saying goes, and this is true for publishing houses, anthologies and magazines as well. Different people like different things. Different places are looking for different things. What doesn’t fit at one may fit perfectly at another.

Yes, it’s also true that different submissions editors at the same place may have slightly differing concepts of what they’re supposed to be looking for, but I don’t entirely buy the ‘random’ element there either; ultimately they’re still looking for things that fit the same kinds of slots.

I’m not saying that if one person rejects it, it must be bad, or unsellable, or anything like that. I’m not.

I’m saying that it doesn’t make it random. I’m saying it’s not a crapshoot. It’s a matter of writing quality, of originality, and ultimately of fit.

Maybe there’s an element of chance involved in getting your manuscript onto the desk of the one editor or publisher with a soft spot for the sort of thing you write. I’ll grant you that. But whether they like it or not isn’t going to have anything to do with mood, breakfast, the morning commute, or the weather out the window.

And remember, you’re not aiming your vampire unicorn story at the one editor with the soft spot for vampiric unicorns. You’re aiming it at all readers of a genre, a press, or a publication. Even if that one reader likes it, if she doesn’t think her readers are going to like it, it’s going to get a rejection all the same.

Calling it a crapshoot is a way to avoid personal responsibility. It’s a way to say, “It’s all on their end,” instead of saying, “My manuscript, for whatever reason, wasn’t what they were looking for.” Once you take that responsibility, you have more power and more options. You can deliberately write something that’s more to the taste of a particular venue, or you can move on and submit elsewhere, to people who might be looking for something that’s more like what you’ve already got.

Since it’s not a game of random chance, there are ways to better your odds:

– Write well, write cleanly, and copyedit. The cleaner the manuscript, the better an impression you’ll make. Hire an editor, if you can. A professional editor makes a huge difference, and the investment you put into polishing your work will be more than worth it in the long run. But even if you can’t hire an editor, at least get someone else to check it over for continuity, for typos and punctuation. I can’t stress enough, the cleaner the manuscript, the better your chances. Three typos and a misused apostrophe all on the first page will make a poor impression, no matter how good or creative your idea is.

– Make your opening as strong as you can. Grab the reader and keep them reading. A reader who’s bought the book has spent money on it and is invested, and will give a slow opening more of a chance. Submissions editors have nothing invested, and won’t keep going past the first paragraph, or the first page, if your writing doesn’t provide a compelling reason to. Don’t waste that space with backstory, description, or the weather. Don’t warm up slowly. They won’t hang on until page 50 for the good stuff. It needs to be that good on page 1. It needs to be that good on the first line.

– Do your research. If you’re submitting short stories to magazines, read the magazines. There’s no better way to get a feel for what they print and, by obvious extension, what they look for. If you’re submitting a novel, look at the backlist for the publishing house. Make sure they publish the kind of thing you’re sending them.

Getting published isn’t random chance. If you take responsibility, if you do your research and if you prepare, you can always improve your odds.

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My Submission Preferences

When submitting to another editor or a publisher, follow their guidelines.

When you’ve hired me to edit your manuscript, or when your manuscript is being submitted to me or edited by me for Dragon Moon Press, the less formatting work I have to do, the better.

My personal preferences (which bear a striking resemblance to the Dragon Moon guidelines) are as follows:

File format: Electronic submission.

I prefer to receive the full manuscript as an e-mail attachment in a Microsoft Word .doc compatible format.

Please give your attached file a distinguishing name (your title with your last name is a safe choice; “my_manuscript” is not).

Please don’t separate chapters into individual files or give me a chunk of the book at a time. It’s better for continuity of your novel if I can search through the entire manuscript at once.

Style:

I prefer manuscripts to be double spaced between lines, with one space after a period. No right justification, please. It messes with the spacing.

I prefer italics to underlines. I prefer real em dashes without leading or trailing spaces (see the search bar on the right to find my post on how to create an em dash).

I like minimal formatting (no single character ellipses or spaces between periods in ellipses, no curly or “smart” quotes, and no fancy characters as section breaks).

Font-wise, I prefer Times New Roman. I accept Courier New, but I really dislike working in it. If you give something to me in Courier, I’ll probably change it to TNR for myself.

Your title page should include the title, your name and contact information. Please include your name, title and page number in a single line on the header on each page. (Name / Title / #)

As we near a final pass, I will ask you for an acknowledgments page, a back cover blurb and an “about the author” bio, and edit/incorporate them at that time.

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Submission Guidelines

One of the recurring themes I heard writers talk about at Ad Astra was the inconsistency or vagueness of submission guidelines, and what to do when submission guidelines are vague.

The one issue on which most publishers are clear, is whether submissions are welcome or not. This is usually followed closely by whether they need to be solicited or not.

A solicited submission is one that the publisher requests from you. Solicited submissions are the kind your agent gets you, talking up your book and catching someone’s interest. Unsolicited submissions are the kind where you write a nice cover letter, send your file off into the vast unknown, and cross your fingers.

Beyond that point, when it actually comes to physically sending in your manuscript, things get sketchier. There are some industry standards, but even they involve multiple choices. Do they want a hardcopy or an electronic file? What file format? What font? What font size? What kind of line spacing? If publishers have posted guidelines someplace where they spell all of this out, that’s great. If they don’t, they usually don’t want you to query them to ask them how you should format your query.

Assume that the matters that are important to a particular publisher or editor are listed in the guidelines. Don’t stress too much about the things that aren’t. If they don’t tell you how many spaces they want after a period, it’s probably because it won’t make or break a manuscript either way.

If something is listed as a preference, though, follow it. Follow it to the letter. If you’re given a list of preferred fonts, or preferred handling of punctuation, or of section breaks, format your file according to those guidelines.

And if something isn’t mentioned, still stay within normal boundaries. Be professional and use common sense. Don’t send in a submission in “My Handwriting Font” on scented green paper to catch someone’s attention, just because there was nothing specific about paper or font in the guidelines.

It’s your manuscript that should be eye-catching, not your presentation. Something boldly over the top might get you remembered, but it probably won’t get you remembered in a good way, and it almost certainly won’t get you published.

I try to be as thorough as possible with my own submission guidelines. For one thing, it tells me whether someone submitting a manuscript to me is paying attention or not. But mainly, it’s because I’ve settled into my preferences, discovered what makes reading a manuscript easier for my eyes and what makes formatting a manuscript a more efficient task. I’m happy to let my authors make the formatting corrections so that I don’t have to spend my time and their money doing those little things for them. Stay tuned… those guidelines will be appearing here on the site sometime soon.

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